Checking in and paying a buylist

Where you go through what a customer actually brought in, then pay them.

Line by line

• Accept — the card is as described. This really does take it into stock there and then, at the condition on the line.
• Reject — it isn't what was offered (wrong condition, damaged, not the right printing). You can give a reason; the line is dropped from the payout.

Work down the list until every line is accepted or rejected.

Paying out

Seller says who the customer is: a private individual (almost always), a business that is not VAT-registered, a dealer selling under the margin scheme, or a VAT-registered business that gave you a VAT invoice. Only the last one keeps the cards out of the margin scheme, because goods bought on an invoice that shows VAT are not eligible.

Complete & pay out pays the accepted lines, returns anything still pending, and closes the list. It numbers a purchase invoice for what you bought, which you can download from Reports ▸ Stock book, and it is the payout, not the check-in, that puts the cards into the margin scheme pool at the amount actually paid. A list that is never paid out is not a purchase. It asks you to confirm first, because it cannot be undone — and it can only ever pay once, so a double-click or a refresh can't pay a customer twice.

Good to know

• If cash is greyed out, no till session is open — open one on the Tills screen first.
• Accepting a line is a real stock movement, so your inventory is right the moment you accept, not when you complete.
• Credit lands on the customer's account immediately and is real money to the rest of the shop — they can spend it at your checkout that afternoon.
• The customer has their own copy of the list at their account, and it updates to completed when you finish. You don't have to tell them separately.